5 Best Mac Apps to Make Your Daily Tasks Easier

Hello, Mac Users!

Your Mac is powerful, but the right apps can make your daily workflow smoother, faster, and more efficient. 

Many Mac users aren’t fully utilizing the vast range of productivity apps available, missing out on opportunities to streamline tasks and enhance efficiency. Whether managing projects, collaborating with a team, or simply organizing your daily schedule, the right apps can transform how you work. 

In this guide, we’ll introduce 5 must-have Mac apps that will help you boost productivity and simplify your everyday tasks.

Keeping track of notes, ideas, and projects can quickly become overwhelming. Notion is an all-in-one workspace that combines note-taking, databases, and task management. With its intuitive interface, you can create to-do lists, plan projects, and even collaborate with others effortlessly.

Imagine you're a busy professional handling multiple projects and meetings. You need a system to store meeting notes, track deadlines, and manage ongoing tasks. Notion provides a structured workspace where everything stays organized, accessible, and easy to update in real time.

Why you’ll love it:

• Easy to organize notes, tasks, and databases

• Customizable layouts and templates

• Cloud synchronization across devices

_{*Notion is a trademark of Notion Labs, Inc.}

If you struggle with staying organized, Todoist is the perfect task management app for you. Whether you're managing daily errands or planning long-term projects, Todoist helps you track tasks, set deadlines, and prioritize work.

You’re working on multiple projects at your job and need a way to keep track of deadlines, reminders, and progress updates. Todoist lets you set up task lists, assign due dates, and receive notifications so nothing falls through the cracks.

Why you’ll love it:

• Simple and clean interface

• Recurring tasks and reminders

• Seamless integration with email and calendar apps

_{*Todoist is a trademark of Doist Inc.}

For those who work on design projects or need an easy-to-use tool for visual collaboration, Figma is a must. It’s a cloud-based design app that allows teams to collaborate in real time, making it perfect for both beginners and professionals.

You’re part of a remote design team working on a new website layout. Instead of sending files back and forth, Figma allows everyone to work on the same project simultaneously, leaving comments and making live edits in one shared space.

Why you’ll love it:

• Cloud-based, no downloads required

• Real-time collaboration with teammates

• Works seamlessly with Mac’s trackpad and keyboard shortcuts

_{*Figma is a trademark of Figma, Inc.}

If you frequently join video calls, Hand Mirror is a handy app that lets you quickly check your camera before jumping on a Zoom or Teams meeting. No more embarrassing moments when you realize your lighting is bad or your background is messy!

You’re about to join an important virtual job interview. Before clicking the join button, you open the Hand Mirror to check your appearance, adjust your camera angle, and ensure your background looks professional.

Why you’ll love it:

• Quick one-click camera preview

• Works with Zoom, Google Meet, and FaceTime

• Helps you look professional in video calls

_{*Hand Mirror is a trademark of Rafael Conde.}

For those who use BenQ monitors, Display Pilot 2 makes managing your screen setup effortless. It not only optimizes display settings but also enhances productivity by offering intelligent features that adapt to your workflow, ensuring a smooth and efficient experience.

Imagine you’re a designer working on a MacBook with a BenQ MA Series monitor.  Auto Mac color profile sync can automatically match your Mac color profile with your external display, delivering reliable, color-accurate visuals for design work. 

Need to adjust the brightness or volume on the monitor? You can also adjust directly from your Mac, without needing to reach for the physical buttons. 

Need to switch tasks? FocusSync syncs with your macOS Focus modes and automatically applies your preferred display settings (such as color mode/low blue light) enhancing your screen whether you're editing, reading, or presenting. Just select a Focus mode, set your desired actions, and let FocusSync optimize your visuals seamlessly.

Why you’ll love it:

• Easy Display Control
  Manage your screen effortlessly with smart features that adjust to your workflow—no manual tweaking needed.

• Smooth Mac Integration
  Sync color profiles and adjust brightness or volume directly from your Mac for a more seamless setup.

• Auto-optimized for Every Task
  FocusSync applies your preferred display settings based on macOS Focus modes, keeping visuals just right whether you’re working or unwinding.

With the right apps, your Mac can become a powerful productivity tool, helping you streamline daily tasks, stay organized, and collaborate more effectively. Whether you’re managing projects with Todoist, designing with Figma, or optimizing your workflow with Notion, these apps ensure that your day runs more smoothly.
 

However, a well-organized workspace can only take you so far—having an external monitor can make a tangible difference in your productivity. A larger screen gives you more room to multitask efficiently, reducing the need to switch between windows and improving focus. 
 

Pairing your Mac with a BenQ MA Series monitor and Display Pilot 2 takes this experience to the next level, offering seamless integration, automatic adjustments, and showing Mac color for a more immersive workflow. With the right tools and the right setup, you can work smarter—not harder—and truly optimize your productivity.

_{MacBook^®, Mac^® are registered trademarks of Apple Inc}